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HomeHomeOur CommunityOur CommunityGeneral Discuss...General Discuss...Need Suggestions for Document Management PortalNeed Suggestions for Document Management Portal
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2/19/2009 11:04 AM
 

Here's what we want to do, and I want to just do it with a website… preferrably DNN... maybe even customizing the Repository?

We have lots of documents, right?  So, we're always having to FIND them, the paper versions.  We have auditors every quarter that come in, and they always needs docs.  Especially, we're always looking up Purchase Orders, Invoices, POD's, stuff like that. 

I want to be able to:

1)    Scan and send to an email
2)    When an email hits that mailbox, the attachments get added to a database
3)    We use the subject line or the email body to tell the database what indices to use for the documents.

Those are my initial ideas.  Essentially, I NEED a repository, then I want to be able to login, tag each document for certain categories (like PO, INVOICE, POD, maybe one or two more), then I want to give users the ability to login and search for their docs.

We're talking like many thousands of documents...

And when a user grabs a PO, I want all related docs to show up, too.

Ideas?!  We don't want to pour out $$$ monthly for a 3rd party company to scan our stuff in, when we could just do it ourselves.
 


Chad Voller -- MCP, DNN Aficionado
Leapwise Media
View my View Chad Voller's profile on LinkedIn
 
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2/19/2009 11:58 AM
 

A few questions:

  1. Do you maintain your own in-house email server/system?
     
  2. What is the largest file (in MB) you would have to handle?
     
  3. Would your DNN site be an intranet site or open to the web (i.e., in the DMZ on the public side of your company's internal network firewall)?
     
  4. Will docs be added from any location (from the web) or will they originate only from local (internal) systems?
     
  5. How sensitive are the files?  Is it ok to expose them outside of your fiewall (as email attachments for externally-routed emails)?

 
I believe you could easily do what you need with Repository once the files are present on your DNN box.  I've handled upwards of 1000 files via Repository but I can't speak from personal experience on its ability to smoothly handle many thousands of files.

-mamlin


esmamlin atxgeek.me
 
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2/19/2009 12:49 PM
 

I don't have anything to add, but I do hope that some of this discussion will continue in public.




Joe Craig
Patapsco Research Group, Ellicott City, MD
DotNetNuke Development and Services (http://patapscorg.com)
 
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2/19/2009 12:53 PM
 

Chad,

maybe you should discuss your ideas with Peter donker from www.bring2mind.net, who offers the famous Document Management Exchange (DMX) module.


Cheers from Germany,
Sebastian Leupold

dnnWerk - The DotNetNuke Experts   German Spoken DotNetNuke User Group

Speed up your DNN Websites with TurboDNN
 
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2/19/2009 1:45 PM
 

The DMX module would surely be the place to start, especially with the latest version WebDav capabilities. Peter has also done some custom work on the DMX in the past to tailor it to a clients needs. He works quickly and is reasonable in pricing.

HTH



 
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